Document expiry tracking

Employee Document Expiry Tracking and Reminders

Every night LicenceGuard checks for expiring documents and compliance gaps, then emails the people who can act on them, at the hour your organisation chooses.

Start Your 14-Day Free Trial

Book a Demo

Card required
Cancel during your trial
No VAT currently charged

LicenceGuard dashboard overview with attendance trend, sponsored workers, engaged workers and expiring documents

Who is told what

Reminders routed to the person who can act

Sent to the employee

Training and certification expiry
Right to Work expiry
DBS renewal due
Any of their documents reaching its expiry date

Sent to your administrators

Sponsor licence expiry
Sponsored-worker role review due
UKVI sponsor duty deadlines

Nobody is chased about a deadline they cannot meet, so the reminders that matter keep getting read.

Compliance gaps

Three different gaps, three different fixes

Document missing

The employee is asked to provide it.

Filed but not verified

HR is pointed to the verification queue.

Right to Work never checked

Flagged to the people who can carry out the check.

Compliance Hub with readiness score, risk distribution, expiring and expired documents, urgent actions and sponsored-worker salary checks

Your rules

Set up around how you work.

Choose your own required document types
Documents carry an expiry date and a verification status
Reminder lead times are configurable
Reminders are sent at the hour you choose, in your time zone
A reminder is never sent twice for the same day
Only active employees are chased; leavers are not

FAQ

Frequently asked questions

Which documents can LicenceGuard track?

Any document type your organisation defines, plus Right to Work, DBS and training records. Each document can have an expiry date and a verification status.

When are reminders sent?

Each night, at the hour your organisation chooses and in your own time zone.

Do employees get emails about things they cannot fix?

No. Employees are reminded about their own documents and checks; organisation-level deadlines go to administrators.