Payroll

UK Payroll Software Connected to Your HR

Calculate UK pay with PAYE, National Insurance, student loans and pensions, bring in approved overtime, absence and expenses automatically, and release pay only after sign-off.

Start Your 14-Day Free Trial

Book a Demo

Card required
Cancel during your trial
No VAT currently charged

Important: LicenceGuard calculates and prepares payroll information for you to review. Direct RTI submission to HMRC is not currently provided, so you submit through your existing HMRC-recognised route.

Calculations

UK payroll calculations

PAYE and tax codes

Income tax with tax codes including L, M, N, T, 0T, BR, D0, D1 and NT, with HMRC rounding rules applied.

National Insurance

Calculated by category for employees and employers.

Student and postgraduate loans

Deductions for the relevant loan plans.

Workplace pensions

Contributions calculated on qualifying earnings.

Pay frequencies

Weekly, four-weekly, monthly and annual pay runs.

Benefits in kind

Payrolled benefits included in calculations.

Pay run summary with gross pay, income tax, employee and employer National Insurance, pension and student loan, and the payslip list

Connected to HR

Nothing re-keyed between systems.

Approved overtime and absence deductions from attendance
Year-end leave payouts
Approved expense claims added to payslips as reimbursements
If someone is left out of a run, LicenceGuard tells you who and why
Corrections after a run is finalised are tracked separately, not hidden in next month

Control

Sign-off before any money moves

Calculate

Runs calculate in the background, then you review the totals and payslips.

Sign

The run goes to a named signer. Signing is approving.

Release

Only the organisation admin can approve and mark a run as paid.

Payslips

Employees download branded PDF payslips from their profile.

What LicenceGuard does, and what it does not

What it does

Calculates UK PAYE, NI, student loans and pension contributions
Prepares P11D and Class 1A figures and Employer Payment Summary information for review
Produces branded PDF payslips
Keeps a clear approval trail for every pay run

What it does not do

It does not submit RTI (FPS or EPS) or other returns to HMRC. You submit through your existing HMRC-recognised route.
It does not calculate statutory sick, maternity or other statutory payments automatically.
It calculates pension contributions on qualifying earnings but does not carry out auto-enrolment assessment or re-enrolment.
K tax codes are not yet supported.

FAQ

Frequently asked questions

Does LicenceGuard submit payroll to HMRC?

No. Direct RTI submission to HMRC is not currently provided. LicenceGuard calculates and prepares the information for you to review and submit through your existing HMRC-recognised route.

Which tax codes are supported?

Tax codes including L, M, N, T, 0T, BR, D0, D1 and NT, with week 1/month 1 handling. K codes are not yet supported.

Is payroll an extra cost?

No. Payroll is included in every LicenceGuard subscription.

Can employees see their payslips?

Yes. Once a pay run is approved or paid, employees download their branded PDF payslips from their profile.