Sponsor licence compliance
Sponsor Licence Compliance Software Built for UK Employers
Keep UKVI sponsor duties, sponsored-worker records, Right to Work, DBS and key personnel in one place, with deadlines calculated for you and the evidence ready when you are asked for it.
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- Cancel during your trial
- No VAT currently charged
Everything in one place
The full picture of your sponsor compliance
Each part of your sponsor duties lives on the same platform as your HR records, so nothing has to be copied between systems.
Sponsor duties and deadlines
Guided workflows for UKVI reporting duties, with deadlines calculated in working days from the event date.
Sponsored-worker records
Role reviews against each Certificate of Sponsorship and salary checks against the threshold you set.
Right to Work
Record checks, keep a full history and get reminders before permission expires.
Key personnel
Keep your Authorising Officer, Key Contact and Level 1 and 2 users on record.
Compliance readiness
An internal score for each person and your organisation, with the gaps behind it.
UKVI duties
Never work out a reporting deadline by hand again.
Pick the duty, enter the event date, and LicenceGuard calculates the reporting deadline in working days and adds it to your obligations tracker.
- Guided workflows for reporting duties, certificates of sponsorship and organisational changes
- Most worker events carry a 10 working day deadline; organisational changes 20 working days
- Mark a duty complete with the submission reference for your evidence trail
- Upcoming deadlines are emailed to your administrators
Sponsored workers
Keep every sponsored role aligned with its certificate.
Role reviews compare each sponsored worker’s duties, hours and location with their Certificate of Sponsorship, and record the outcome.
- Review status, flags and next review date for every sponsored worker
- Salary checks against the minimum threshold you configure
- A separate register for agency, contract and other engaged workers
- Role review due dates are chased automatically
Compliance updates
When the rules change, your admins hear about it.
Regulatory updates are published inside LicenceGuard and shown to your administrators when they sign in. Each organisation’s acknowledgements are recorded, so you can show who reviewed what, and when.
Reminders that reach the right person
- Sponsor licence expiry
- Sponsored-worker role review due
- UKVI sponsor duty deadlines
- Right to Work and DBS expiry for each worker
- Missing or unverified documents
Sent nightly, at the hour your organisation chooses.
What LicenceGuard does, and what it does not
What it does
- Organises your sponsor duties, deadlines and evidence
- Calculates reporting deadlines in working days
- Keeps sponsored-worker, Right to Work and DBS records together
- Reminds the right people before things expire
What it does not do
- It does not submit reports to the Home Office or connect to the Sponsorship Management System. You report through the official system yourself.
- It does not replace legal or immigration advice.
- The readiness score is an internal guide, not a Home Office or UKVI rating.
FAQ
Frequently asked questions
What is sponsor licence compliance software?
Software that helps a sponsor licence holder keep track of its sponsor duties: reporting changes to UKVI on time, keeping right to work and sponsored-worker records, managing key personnel and holding the evidence a compliance visit may ask for. LicenceGuard does this alongside your HR and payroll.
Does LicenceGuard report to UKVI for me?
No. UKVI does not offer a public connection for software, so reports are made by your team in the Sponsorship Management System. LicenceGuard guides you through each duty, calculates the deadline and records the submission reference as evidence.
Which sponsor duties does LicenceGuard cover?
Guided workflows cover reporting duties such as a sponsored worker starting, leaving or being absent without permission for more than 10 consecutive working days, changes of circumstances, certificates of sponsorship and key personnel changes.
Can I use it if I am applying for a sponsor licence?
Yes. Many employers set up their HR records, Right to Work checks and key personnel in LicenceGuard before and during an application, so their processes are in place from day one.
Is my compliance score an official rating?
No. It is an internal readiness score to help you prioritise. It is not a Home Office, UKVI or CQC rating.
Explore further
Get started
Put HR and sponsor compliance in one place.
Start your 14-day free trial, or book a demo and we will walk you through LicenceGuard with your own questions in mind.
- Card required
- Cancel during your trial
- No VAT currently charged